How to organize documents for a supplier dispute

Good organization does not create evidence, but it makes existing evidence easier to understand and harder to overlook.

Updated 24 July 2026

Create five folders

01 Agreement, 02 Payment, 03 Communications, 04 Production and delivery, 05 Problem and dispute.

Keep originals unchanged and place working copies in a separate folder.

Start with the date in YYYY-MM-DD format, followed by a short description.

Example: 2026-07-15_supplier-confirms-nappa-leather.png.

List each file, date, what it proves and the relevant claim.

Flag missing documents and contradictions instead of hiding them.

State the parties, order, amount, central problem, chronology, remedy and urgent deadline.

Link each important statement to an item in the evidence index.

Need a preliminary review of your case?

Describe the situation and identify the documents you already have. Do not put confidential documents in the public chat.

Educational information, not legal advice. Check current platform rules and deadlines.